What you need to know about the new Microsoft Stream

The way end users consume and experience video is changing with the new Microsoft Stream upgrade. And it is not just a facelift with an updated design and some extra features. Stream is fundamentally changing inside and out. Customers will also need to migrate any video content they wish to keep off classic Stream and onto the new Stream experience prior to retirement. Currently no date has been set to retire classic Stream.

This move confirms Microsoft’s commitment to enterprise video as a key communication, education, and information medium. The update tightly integrates video into the Microsoft 365 ecosystem, offering consistency for end users and admins alike on some key factors — access, permissions, and consumption experience. 

What’s changing?

An application, not a repository – One of the most significant changes to Stream is to do with the back-end architecture. Currently, videos and meeting recordings are stored in Stream, leaving them isolated from the rest of M365. Videos will soon be stored in traditional repositories like OneDrive and SharePoint and consumed through the Stream web player. 

MP4 video file type becomes native in Microsoft 365 – After the update, MP4 video files will be stored, accessed, and shared like other file types (think Word, PowerPoint, and Excel files). This will help to integrate video into existing platforms and applications and create a consistent experience across the ecosystem. These files can also be uploaded and accessed from Teams, Yammer, SharePoint, and OneDrive. 

Leveraging the Microsoft 365 ecosystem – By using SharePoint as the hub to store and manage enterprise-wide videos and interactive Stream Webparts as the building blocks, you can create engaging custom video portals for your audiences when they want them most. 

Empowering intelligent scenarios – The new Stream unlocks the power of video in your enterprise by enabling faster and more effective consumption of video content. End users will also be able to capture screens and record video in Stream and across all Microsoft 365 apps, locate and extract relevant snippets of video and re-watch meeting recordings with automated transcripts. 

What does it mean for meeting recordings?  

From July 7th 2021, all meeting recordings will be saved in OneDrive or SharePoint depending on where and how the meetings are held. Again, making it simpler for end users to store, access and share meeting recordings. This table summarises where each type of meeting recording will be stored: 

A table of showing how 1:1 meetings, scheduled meetings and group meetings are stored compared to channel meetings

How to prepare for the New Stream?  

Whether you are already using the classic Stream or are rolling straight to the new Stream, reviewing your enterprise-wide video strategy is recommended. Ensuring that there is a clear vision around the role of video, where it is stored and how it is delivered is important when engaging end users. 

Also ensure that you:

Enable cloud-based meeting recordings now – By July all meeting recordings will be saved in OneDrive and SharePoint by default. You do, however, have the option to take advantage of this feature earlier by enabling the new Teams meeting policy. 

Review Stream classic content  Firstly review current video content on Stream Classic. Decide what needs to be migrated and what does not. Unwanted videos can stay on Stream Classic and will be deleted over time. 

Plan for the change – Ensure that relevant stakeholders and affected user groups are briefed on impacts and timelines with appropriate notice. 

Migrate content – Microsoft are currently building a Stream Classic to Stream specific migration tool. The IT led migration approach is broken down into three phases, beforeduring and after

Intelligent meetings campaign – To ensure users across the organisation are aware of the new features and know how to use them, run an intelligent meetings campaign to help define new ways of working.  

Parting thoughts…  

The new upgrade to Microsoft Stream paves the way for a seamless and integrated relationship with video in the workplace. However, to fully realise the potential of these innovations, we need to tie their purpose back to real work benefits to secure ubiquitous adoption across the workforce and make real differences to productivity and collaboration. 

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