You might have read it before but I’m going to tell you again. SharePoint 2010 is going out of support on 13th October 2020. But what does that actually mean? We’re here to tell you!
SharePoint 2010 has been in ‘Extended Support’ for 4 years, meaning you’ve only been receiving security updates across that period. If you were an early adopter, you’re probably really happy with your return on investment. Perhaps you’re apprehensive about migrating.
Let’s start with what happens if you don’t. You won’t be compliant with standards & regulations and could lose business. You won’t have any support from Microsoft without a very costly support agreement. You’ll be vulnerable to any new security issues that arise. Your critical business functions could kick the bucket. You’ll be hard pressed to find agencies with people who remember how to use 2010, let alone want to.
So, what are my options? The way we see it, you have 2.5 options, On-Premise, Cloud or a combination of both (the half). However, for most of you, choosing the correct option has never been simpler.
Does my organisation NEED to be On-Premise?
With SharePoint Online as strong as it currently is, Office 365 is a truly great option. There’s no need to worry about servers, infrastructure or any maintenance. The lowest availability that Office 365 has had over since the start of 2017 is 99.97%. That’s about 2.6 hours a year, which would be a dream to achieve the 3 nines with an on-premise hosted environment. And what’s more, if you are affected by the outages, Microsoft will fix it for you.
You also get access to the entire Office 365 suite. Perhaps you can replace your costly, aging, 2010 customisations with, much easier to develop, Power Apps & Flows. If not, you have access to more APIs than ever (including the Microsoft Graph) and the SharePoint Framework (SPFx), which will soon integrate with Word, Microsoft Teams and Outlook as part of the Fluid Framework.
If the answer to the above question was Yes, our next question is:
Is your security & compliance team pressuring you to stay On-Premise because that’s what they believe is compliant? Office 365 is more complaint by global and local standards than ever & the Security & Compliance centre makes it easier to track any exceptions or potential threats.
Microsoft compliance offerings
Microsoft offers a comprehensive set of compliance offerings to help your organization comply with national, regional, and industry-specific requirements governing the collection and use of data.
Image reference: Current Office 365 Compliance https://docs.microsoft.com/en-us/microsoft-365/compliance/offering-home?view=o365-worldwide
If you do need to stay on-premise, what version is right for you? 2013 is already well into its lifespan, and you’ll likely have to repeat this exercise in 2023. SharePoint 2016 can use SPFx once it has been upgraded to Feature Pack 2, but SharePoint Server 2019 has SPFx & the Modern Experience (including all the out-of-the-box mobile responsive features that come with it) that, in our opinion, makes it a no brainer, despite sharing much of the underlying architecture from 2016.
Regardless of your decision, the steps to prepare are all the same.
- Compile a list of customisations/business apps/processes that are business critical
- Now is a great time to categorise them whether they need updating or not
- Audit your SharePoint content to see what needs to be migrated (if any)
- Now is a great time to have a spring clean so your new SharePoint environment isn’t clogged from the beginning
- Identify who your content owners are
This will help you & your organisation to understand the size of the task at hand and can help you start planning your move. If you decide you want to upgrade your environment instead of starting anew, you will need to upgrade to SharePoint 2013, then SharePoint 2016 and then finally SharePoint 2019 (if you want to go that far).
Things are much simpler if you want to migrate to Office 365. You can create a new tenant in a matter of minutes, sync your active Directory to Azure Active Directory and have people up and running in less than the time it took to write this blog post. Microsoft PowerApps and Power Automate are natural successors to many of your On-Premise customisations.
Someone with intermediate Excel skills (a citizen developer) could potentially replace an expensive bespoke customisation made in InfoPath Forms and Designer workflows in a matter of days.
The page authoring experience of Modern SharePoint is now so easy to use that you can create an entire Intranet quicker than ever before, especially if you’ve consolidated pages from your old intranet in the audit, as suggested above.
Whilst there’s no way of directly migrating old Intranet pages to Modern SharePoint, you can easily improve them. You can also use migration tools such as ShareGate to migrate documents, files, images and lists from old SharePoint/Network drive to SharePoint Online & OneDrive respectively.
You will also get access to Microsoft’s continuous stream of updates to Office 365, constantly improving your return on investment.
Finally, most Office 365 licenses come with Exchange Online, making it easier than ever to give your users email on the move. Microsoft are also keen to help with licensing, offering FastTrack adoption support.
Remember it’s not the end of the world if you don’t migrate by 13th October… providing nothing goes wrong on the 14th!