M365 Monthly Update: April

April has flashed by in the blink of an eye, and we’ve recapped the latest updates from M365 to keep you up to date. Custom organisation-wide backgrounds, SharePoint templates and new capabilities for Outlook on the web are just some of the updates you can benefit from soon. Enjoy!

1. “Tasks by Planner and To Do” app name to be shortened to “Tasks” within Teams

Reminder:

The public preview of Tasks in Teams was announced last year alongside a three-stage naming sequence for how the app name would appear in Teams.

This update reflects the final stage where “Tasks by Planner and To Do” becomes simply “Tasks”. You will still be able to locate the app by searching for Planner or To Do and there is no functionality change to the app.

When is it coming: Early May 2021

2. Microsoft Edge to replace Microsoft Edge Legacy with the April Windows 10 Update Tuesday (or “B”) release

Reminder:

A friendly reminder that the out-of-support Microsoft Edge Legacy desktop application will be removed when you apply this update and the new Microsoft Edge will be installed.

When is it coming:

April 2021 

3. Microsoft Teams: Introducing organisation-wide backgrounds (preview) 

What’s new:

Organisations will have the ability to provide custom backgrounds their employees can access. Note this feature will require an Advanced Communications license when it becomes generally available in July. If users do not have an Advanced Communications license, any organisation backgrounds applied during the preview will no longer be available.

Why is this important:

Once accessed, this feature will allow all employees across your organisation to customise their Teams backgrounds with consistent background imaging. Further improve guest experience as they wait in the Lobby by adding your logo or branding to the background.

When is it coming:

Available for preview from April 2021

Generally available from July 2021

4. Customised backgrounds in Microsoft Teams Meeting video coming to mobile devices

What’s new:

Custom backgrounds – both Microsoft and user-provided – are now available on iOS and Android mobile devices.

Why is this important:

Users can add backgrounds to their meetings and calls on their mobile devices; the feature respects the same policies as desktop backgrounds.

When is it coming:

iOS: early April

Android: early May

5. Allowing anonymous presenters in Teams Live Events 

What’s new:

Organisations can now allow an anonymous user who does not have an MSA or AAD identity to be a presenter in your Live Event.

Why is this important:

At no additional charge, meeting organisers in your organisation will now be able to schedule an anonymous presenter for a Teams Live Event via the Teams desktop app.

When is it coming:

April 2021

6. SharePoint site templates

What’s new:

Need to build a SharePoint site quickly? Use scenario-based site templates that leverage existing SharePoint capabilities (e.g. pages, lists, libraries, branding).

Why is this important:

Rolling out on SharePoint Online and mobile, organisations can create templates that contain pre-populated and customisable content and web parts. Users can choose to apply a template to an existing site or select a template for a new site as you continue to customise your SharePoint and align it with your business objectives and organisational branding. 

When is it coming:

Targeted Releases (selected users and organisations): late April

Standard Release: mid-May

7. New options for attachments in Outlook on the web

What’s new:

This new Outlook on the web feature will bring users an updated experience when receiving email attachments by consolidating all options under a single dropdown menu (similar to Outlook for Windows and Mac). For example, customers with OneDrive enabled can soon directly edit Word, Excel, and PowerPoint attachments in the corresponding desktop or web app.

Why is this important:

This release will enable your users to collaborate better and quicker by expanding how attachments look and what they can do with them.

When is it coming:

Targeted release: mid-April

Standard release: early May

Government: early June

8. Outlook on the web: New calendar board view

What’s new:

With Outlook Calendar board release, this new view enables employees to organise and manage their time, beyond the hour-to-hour time slots in a redesigned free-flow view of the things that are important. In addition to the current views, the new board view provides an expanded display where they can manage workloads like calendar, tasks, goals, flagged emails, and files.

Why is this important:

This new release will give your employees the tools to effectively prioritise and organise their time, manage meetings, and find time to focus on their tasks.

When is it coming:

Targeted Release: mid-April

Standard Release: late May

9. Microsoft Teams: Join a meeting with a digital meeting ID

What’s new:

Meeting attendees can join a meeting by entering a digital code.

Why is this important:

Available via Teams desktop, mobile or web applications, meeting attendees can join a meeting by entering a specific Meeting ID. All meetings will have a Meeting ID that is automatically assigned and will be added to the meeting invite under the meeting link.

When is it coming:

Rollout complete by late May 2021

10. Announcing Tenant-level Organisational Theme Capabilities for Global Admins

What’s new:

Organisational Themes will give global administrators the ability to define multiple themes within their organisation using Microsoft 365 Groups. Each theme can be further customised by specifying mobile-specific and alternate dark mode logo experiences.

Why is this important:

Previously, you could only set a default theme that applied to everyone within your organisation. Organisational Theme gives you the ability to create up to five custom themes for your tenant, where each theme can be assigned to a specific Microsoft 365 group.

When is it coming:

Targeted release: mid-April (previously early April)

Standard release: mid-May (previously late April)

Leave a Comment

Your email address will not be published. Required fields are marked *