Modern information environments require modern approaches to information management. Traditional paradigms of retention, disposal and protection no longer adequately meet the needs of organisations.
An information roadmap helps organisations understand records management in the context of Office 365, how Office 365 can be configured to support its records management obligations and the steps required to get there.
A series of facilitated sessions, analysis and formulation of a roadmap that considers people, process, technology and legislative/regulatory obligations. The resultant roadmap details how O365 can be configured to support your needs and the steps required to get there.
Understand through discovery
Understand needs, objectives & key concepts
Current and future state analysis
Partnering with organisations to strategically plan new systems or improve existing solutions (intranets, extranets, customer and partner portals).
Experience key concepts and capabilities within Office 365
With a shared understanding of current and future state needs, participants will experience firsthand Office 365’s Information Governance capabilities through the use of a demonstration environment.
Understand how the organisation applies record keeping policy, guidelines and standards. Review and discuss needs to understand, impacts, opportunities and considerations.
Envision with understanding
Evaluate and identify ways forward
Understand impact to business users and implications for change
Understand the people, process and technology impacts to expect through the introduction of information governance features and capabilities.
Identify gaps or areas for further consideration
Technology gaps are identified where specific requirements or needs cannot be met by O365 capabilities. 3rd party products/services or customisations explored.
Evaluate options for retention and protection within O365
Using business scenario examples options for retention and protection are explored.
Adopt with confidence
Plan configurations & sequencing
Determine implementation sequencing
High level plan detailing the steps required to implement information governance.
Define the roles and licensing needs
Clarify roles, administrative access and obligations for information management personnel. Determine licensing requirements.
Define retention and protection measures for O365
Define recommendations for immediate, mid and long-term information governance configurations.
63% of digital material holdings are un-sentenced with unknown disposal classifications…12.4% of digital records have been sentenced
